Todoist is a task management app for organizing personal and team to-do lists, projects, and recurring tasks. For an African entrepreneur juggling supplier follow-ups, customer orders, and admin tasks without a dedicated operations team, it offers a simple way to keep track of what needs to happen and when, without the overhead of a full project management platform.
Key features
- Task lists organized by project, with due dates, priorities, and labels.
- Recurring task scheduling, useful for regular business admin like supplier orders or invoicing.
- Shared projects for assigning tasks to a small team and tracking who owns what.
- Natural language input for quickly adding tasks with dates (“follow up with supplier next Tuesday”).
- Cross-platform apps for desktop, mobile, and browser, keeping tasks in sync everywhere.
Pricing
Todoist offers a free plan covering basic personal task management with a limit on active projects. The Pro plan runs a modest monthly fee, commonly under $5 a month billed annually, adding reminders, more projects, and activity history. A Business plan adds team features like shared workspaces and admin controls at a per-user monthly rate.
Pros and cons
| Pros | Cons |
|---|---|
| Simple enough to start using immediately without training or setup time | Lacks the deeper project management features (Gantt charts, resource planning) of dedicated PM tools |
| Free plan covers real personal task management needs for a solo founder | Free plan’s project limit can be restrictive once a business has several concurrent workstreams |
| Natural language task entry makes adding tasks fast | Team collaboration features are more basic than tools built specifically for team project management |
Who it’s for
Solo African entrepreneurs and small teams who need a simple, low-friction way to track tasks and deadlines without adopting a full project management system.
Who should skip it
Teams managing complex, multi-step projects with dependencies and timelines. A dedicated project management tool will handle that complexity better than a task list app.
How to get started
Start on the free plan and organize your existing to-do list into a few clear projects before deciding whether you need the paid tier’s extra project capacity.
FAQ
Can I use Todoist to manage tasks for a small team, not just myself?
Yes, shared projects let you assign tasks to team members, though the collaboration features are simpler than dedicated team project management tools.
Does Todoist work offline?
The mobile and desktop apps support offline access with tasks syncing once a connection is restored, useful for entrepreneurs working in areas with unreliable internet.
Disclosure: Africapreneurs may earn a commission if you sign up for Todoist through the links in this article. This does not change what you pay, and it does not influence which tools we choose to cover.
